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Email Security- Need and Its Importance

Email Security- Need and Its Importance

More than 225 million individuals are using Microsoft Office 365 for their daily tasks in business as well as in schools and Universities. As per the Email Statistics Report, 2019-2023 by The Radicati Group, Inc [1], there would be more than 5 billion email users by the end of the year 2021. In the year 2019, there were approximately 3.09 billion email users.

What does email security actually mean to you?

Many organizations, small-scale enterprises as well as big-scale enterprises, are considering cloud email security deployments as one of the efficient ways of email security. Additional benefits for the organization including optimizing email production are always offered by the cloud email security.

Why Do We Need Email Security?

Guaranteeing the security of users’ email accounts is one of the most important aspects of any organization. In order to stop any unauthorized attempts towards accessing accounts for communications, a proper channel of infrastructure is in place.

According to cyber experts, users are more prone to phishing attacks against businesses. Therefore it is extremely important for each crucial aspect of email security to have proper techniques like spyware detection, login security, and encryption in place. Furthermore, employee education should be one of the most important priorities in terms of protecting email conversations.

Without any doubt, it’s become a necessity for any company to understand email security threats. As email is one of the most popular and vulnerable vectors for cyberattacks and crimes. In short, email security includes a combination of all methods used for keeping the email correspondence and relevant accounts safe from any kind of cyberattacks and threats.

Phishing is one of the most common methods of convincing victims to disclose sensitive information with the help of social engineering tricks.
With the help of malware such as viruses, spyware, and worms, an attacker can actually take the control of the entire workstation. Additionally, using the same to exploit and compromise some extremely crucial information and data.
Spams can become one of the most disruptive methods to weaken productivity by framing a transportation method for malware.

How Can You Ensure Email Security?

There are several types of software and technology involved in email security. It is a multi-layered discipline. Even though there are multiple ways of ensuring email security, it’s important to combine employee education with some of the latest and comprehensive security procedures and policies as mentioned below.

Encourage employees to use strong passwords and make it mandatory to frequently change them. Make sure that your webmail applications are encrypted with the latest software. Scan each message to find potential emails with malware and other malicious files before they reach the end-user. Have a robust cybersecurity program especially spyware protection software should be put in place to repair and alter files containing malicious email attachments.

Employees must be educated in ongoing security advancements. Eventually, helping them reduce email security risks and avoid falling victim to phishing attacks through emails.

Benefits Of Cloud Email Security

With the growing popularity of cloud email security and its solutions, leading vendors are investing more in it. Particularly, in advanced features offered by cloud email security. Advanced filtering capabilities is one of the most prominent essentials of cloud email security. Moreover, the following are some of the benefits of cloud email security.

  • Cloud email security ensures faster deployment and system updates for your software, especially
          ensuring zero downtime. This makes migrating from an on-premises email security solution a quick and       easy process.
  • Strategic initiatives can be taken forward by refocusing the IT teams towards awareness training and
          employee education.
  • There is no hardware to upgrade, adding users to your security plan would not cause any additional
          strain on your IT systems. Your business grows, as it is easy to scale.
  • Keeping your email in the cloud itself will help you reduce any potential latency on your network firewall.       This will help you streamline the traffic flow.
  • Cloud email security will also help you stay compliant. Some email security solutions also provide
           features for companies that help them achieve compliance.